The best business management tools are that will help you keep track of variables affecting your business and finances, let you generate invoices and directly send to your clients, creating presentations, scheduling meetings, document management, team collaboration and do more in aiding you with your business activities. Today we have gathered a list of 12 Truly Helpful (Yet Free) Web Tools For Effective Business Management.

You are welcome if you want to share more tools which can help managing the businesses that our readers/viewers may like. Do you want to be the first one to know the latest happenings at SmashingApps.com, just subscribe to our rss feed and you can follow us on twitter and follow us on Digg as well to get updated.

Doocuments

Doocuments is about people exchanging VIP documents. Doocuments technology is perfect for sending VIP files through the Internet without being afraid of the final destination or usage of the VIP information. This is designed both for individual use or company-wide deployments, Doocuments is a Cloud Computing tool that integrates seamlessly into user and corporations workflows with a suite of plug-ins for the main office software suites.

Projectial

Projectial is a system which makes managing projects, human resources, finances, and time, more effective. Implementing it, you can overview the employees, their tasks and projects, and the whole company.

Skyclerk

Skyclerk will change the way you look at bookkeeping and accounting forever. Our system makes it so any small to medium size business can be up and running with a fully robust accounting system in seconds.

Freedcamp

Freedcamp offers an extremely easy, yet fully customizable user permission system. You can choose what your co-workers and clients can see, or create a custom group to manage permissions. Each application can be separately managed allowing you to track each and every user role.

Quote Roller

Quote Roller helps to automate and streamline the proposal creation process. Forget routine text copy-pasting in Word. With Quote Roller, you can save and reuse general information about your company, terms of service and other things you used to manually put in proposals. Quote Roller also comes with a friendly and intuitive drag&drop interface which features unlimited customization capabilities.

Reel

Reel helps you quickly create and share presentations. Each presentation is stored online behind a unique URL, making it easy to poll your audience for for their impressions.

TimePanther

This is a simple time tracking for the busy freelancer. TimePanther can easily
track your time straight from your web browser with a single click.

Podio

You can work with everyone on Podio: with your co-workers or with your clients in dedicated work spaces. In your free Employee Network your entire company can communicate, anyone with a company email-address can join. Podio Apps add structure to your work, with a social activity stream featuring comments, likes and status updates.

Any Messages

It’s an online replacement for the old carbon copy telephone message pad. Any Messages is designed to be super easy and quick to use.

AgreeDo

All common tools for taking meeting minutes (like pen &paper, Microsoft Word or Excel) are not suitable to track tasks or create follow-up meetings, nor are the capable of sharing the document easily with many meeting participants. AgreeDo addresses all these issues. And there is a lot more, From the moment you start using AgreeDo, your meetings will generate results.

Tradeshift

Tradeshift is a global startup with the ambition to change the way we do business by allowing organizations to exchange invoices for free. It connects businesses to all their suppliers and customers regardless of company size not only saving time but also ensuring they get paid faster at both ends of the supply chain.

Otipo

Otipo is a web-based application which provides a new and fun way for scheduling shifts. Forget your Excel sheet, notes and chasing after team members, forget phone calls and all that nonsense. With Otipo, all the required information is in one place, and all the team members can access it from anywhere, anytime. It’s time to say goodbye to the pen and paper and let Otipo schedule like a pro.

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UX Magazine

UX Magazine was created to deliver a central place to discuss the critical disciplines that all enhance user experience.

Signal vs. Noise

Signal vs. Noise is the blog of 37signals. Having built popular web apps like Basecamp, they know a thing or two about user experience.

UX Booth

The UX Booth is a blog by and for the User Experience Community. It’s full of useful articles and resources on usability, user experience, and interaction design.

Adaptive Path Blog

Adaptive Path creates user driven products that deliver great experiences. Their blog allows them to share what they’ve learned with others.

UsabilityPost

The Usability Post is a blog about design – not about what it looks like, but about how it works. The aim of The Usability Post is to provide relevant resources, tips and insights into good design in order to help you make great products.

inspireUX

inspireUX is a blog that posts quotes relating to user experience (UX). Every quote on inspireUX focuses on the impact that user experience has on people, business, or the world. You can even download and print them out on 4

The end of 2009 marked WDL’s first full year in existence, and what a great year it was. We feel that we’ve put out a lot of valuable content that has been helpful to our readers who we greatly appreciate. So before we start publishing new content for 2010, we thought it would be interesting to take a look back at the year that was for WDL by listing some of our most popular articles from 2009.

These popular articles are not listed in order of popularity, but rather date of publication.

30 Most Incredible Textures for Vintage Style Design

One of the most important aspects of a good vintage style design is the use of authentic looking textures. Since most of you probably don’t have time to browse the local antique shop, and your grandmother’s attic is miles away, we’ve put together a list of some of the best vintage textures we have ever seen.

40 Super Sleek Fonts for Clean Web Design

Creating grungy designs can be fun, but sometimes a site requires a cleaner approach, one where artsy design elements take a back seat to clear presentation of content. Typography plays a big role in this type of design.

The Best Social Media Icons All In One Place

The ability to easily bookmark or share content on popular social media platforms is now a must have feature for web sites. It’s also important that this feature isn’t over looked by web site visitors. So it’s always a good idea to use icons when linking to social media sites. They get peoples attention and the logos are immediately recognizable.

All the Small Icons You’ll Ever Need

Big highly detailed icons make great eye candy, but small icons can be very useful when designing websites. They are great for styling lists and giving links visual flair that is eye catching and meaningful. It’s amazing what can be said visually in a 16 x 16 pixel area. In this post, you will find a large collection of small icons that should fit most of your design needs.

10 Best Content Management Systems for Designers

There are a lot of content management systems out there, but many of them are overly complicated and require a certain level of technical expertise. However, there are a select few that focus on simplicity and ease-of-use, but still give the designer flexibility in templating features and customization. In this article, we have listed ten of these CMS’s. Some of them are well known, while others you may have never heard of, but deserve a look.

20 Do’s and Don’ts of Effective Web Design

When you are creating a website (or hiring a web/blog designer to create one for you), there are specific items you need to be aware of. Things that normally wouldn’t cross your mind. For the average person who wants a website or blog for their business, they are after one very important thing – sales. Now, they may tell you that they want the big flashy logos, or the overdone textures/gradients, but it is the job of a well skilled web designer to steer their clients in the right direction.

404 Error Pages for Your Viewing Pleasure

Error pages are easy to create, so there’s no excuse to avoid them. Even with the most solid website, you never know when someone might mis-spell a URL link and hit a page that doesn’t exist. Be prepared when that happens to you, even if by no fault of your own. Let these great error pages be your inspiration to creating your own.

Most Used and Abused Web Design Trends of All Time

The year is 1999. You’ve just watched the Matrix, and it’s blown your mind. You sit down in front of your computer to work on a web design and then create or download an animated Matrix background for your Geocities website. You’re so cool. Fast forward 10 years, and you say to yourself, yikes, what was I thinking?! We’ve all been there. As a matter of fact, I’m personally guilty of copying many of following trends.

The Definitive Guide to About Me Pages

One of the most important and least used aspects of any website is the “About Me” page. It’s not enough to have an interesting site and great product if your visitor can’t find a way to relate to you.

Web Design Trends for 2010

Although this list isn’t a drastic departure from what was popular in 2009, it marks different trends that will be expanded upon and made better as a result. As you think of how you will incorporate new trends into your designs, focus on the main idea of each trend. Be encouraged to dabble into these trends so that you become part of the movement.

The Four Key Components of a Great Web Design

There’s a lot that goes into creating a web design, but I believe it can be broken down into four main components. If you’re able to execute on all four, you will have a hit web design on your hands. However, if you come up short on one, the entire design will suffer.

33 Creative and Beautiful Logos

Logo design, like any other design process, sometimes requires some inspiration to spark creativity. If you’re in need of some logo design inspiration, here is a collection of 33 creative and beautiful logos. These all have varying styles, but possess the same high quality.

30 Website Navigations that Make You Wanna Click It

The navigation might be the single most important aspect of a web design’s usability. Without a navigation, you would be stuck on the home page for a very long time. I believe a navigation or menu must be easy to use, but this doesn’t mean it has to be boring. In fact, it helps to add a little flair to your navigation. It entices visitors to click and hang around your site a little longer.

Read more from the original source:
The Most Popular Articles of 2009

As a web designer, you would think that the major Internet browsers would’ve come to some sort of agreement on standards and best practices after all this time. In reality, browser compatibility is a minefield of confusing conflicts and picky platforms that refuse to play nice with each other. Here are some useful tools and tips for riding out the waves:

Tip: Create a profile of your target audience.

You could easily spend hours optimizing your pages for every browser from the first iteration of Mozilla forward. At some point you have to ask yourself, who is using this?

Does your website cater to contractors and DIY homeowners who may use their cell phone for texting, but are more comfortable surfing the net on a PC? Are you trying to reach C-level execs who have their iPhone surgically attached to their hand?

Think about their native technology environment, and prioritize your compatibility efforts based on the technology your audience prefers. The idea is to shape your message to their medium, or browser in this case.

Tip: Do not guess about what your audience is using.

Research and prioritize intelligently, and be prepared to back up your decisions with facts. Everyone loves seeing statistics.

Let’s say your client or your boss asks you to make the website compatible with their pet platform. You need something more compelling than, “Your browser is out of date; you should upgrade.” Let them know you mean business. “Your browser currently represents .5% of global browser users,” carries the weight of authority. And you can back it up.

Fun W3Schools Usage Statistics as of November 2009:
95% of browsers have JavaScript enabled
90% use Windows family operating systems
62% use Windows XP

Tool: W3Schools – Browser Share Statistics

W3Schools has the latest numbers for browser share past and current. They offer a monthly breakdown of the most popular browser platforms, including which versions garner the lion’s share of users. Firefox and IE ( versions 6, 7, and 8 ) are the most common browsers. At the back of the pack, Google Chrome has captured 8.5 percent, with Safari holding 3.8 percent. These statistics are extracted from W3Schools’ log-files, but W3Schools monitors other sources around the Internet to assure the quality of these figures.

W3Schools – Browser Share Statistics

Tool: W3Schools – Browser Display Statistics

This breakdown will show you what screen size visitors will most likely use to view your website. You can also see how colors will be viewed on your site.

Surprising, most computers are using a screen size of 1024

PageLime makes the process of editing static websites laughably easy. There are times when a full CMS like WordPress is far too complicated when only simple edits are required – not to mention the fact that a static template must first be modified accordingly to work with WordPress. Wouldn’t it be easier if your current static website could instantly be integrated with a service, without requiring hours of conversion time? This is where PageLime comes in.

In today’s video tutorial, we’ll go through the process of purchasing a site template on ThemeForest, and then integrating that specific template with PageLime, resulting in a website which is super easy to update…even for your mom.

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PageLime is a remote Content Management System that allows you to update the content, images, and documents on your web site without installing any software.

The Screencast

Other Viewing Options

• Hi-Quality MP4
• iTunes Version / Download

What’s in Store for PageLime?

In the CEO’s own words…

• Repeating Regions – You/Your clients will be able to have regions that you define as repeatable. This will let you dynamically create new buttons in navigation, blog like article additions, etc. This is in testing now, and will roll out across all sites in the next week!
• Multipage Dynamic Content – You will be able to define areas that show up on other places in the website. So when you update them, they update in other places.
• Blog – Drop in simple PageLime managed blog.
• Client Invoicing – We’re building an invoicing feature from withing PageLime that will let you manage your PageLime clients with auto recurring invoices that link to your PageLime account. This basically allows you to setup a subscription model for you clients, and pass the cost of PageLime directly to them. OR charge them more, and make money off of PageLime! This will be a feature in the Business Account Level.
• iPhone App – Manage websites from an iPhone application. This is already designed, just need to go about building it soon. I can send you screenshots if you would like.
• eCommerce – Either a partnership with another team, or build one ourselves that can be dropped in, like the blog.
• Follow us on Twitter, or subscribe to the Nettuts+ RSS Feed for the best web development tutorials on the web.

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By Thursday Bram

Pricing a website design can seem impossible. A good website design can cost anywhere between thousands of dollars and under fifty dollars, depending on the type of site, how you build it and a hundred other numbers. Those numbers can make it difficult to decide where the right price point for your own work is: how do you know what your work is worth when other designers’ prices are all over the place?

All prices are not created equal: while it may seem to the lay person that all websites are similar, differences like the framework the site is built upon and the process the website designer uses can require drastically different prices. A website design that doesn’t require you to do much more than design a new theme for WordPress probably shouldn’t be priced the same way that an e-commerce site that expects to see plenty of traffic should be. It comes down to the question of what’s in your price. In this article, we’ll look at how four web designers set their prices — and how you can learn from their experiences.



The Basics of Pricing

At the most basic, your prices must cover your expenses with hopefully a little extra left over, unless you have another source of income. The standard advice for determining your prices is to calculate what you need to live for a month — and then break that down to what you need to earn per hour. There are some nuances: it’s rare for a web designer to have 40 hours of paying work every week. It’s not impossible for a freelancer to have only 20 billable hours a week, especially when he’s just starting out. The rest of the week may be spent marketing to new clients, handling paperwork and other necessary tasks.

There’s also the danger of underestimating your expenses when you decide on your rates. It’s easy to miss one or two expenses, like health insurance, and wind up with prices that just won’t work. It’s important to build in a buffer when estimating the money that you need to bring in: your income needs to be able to cover savings, emergencies and even price hikes on your standard expenses. These factors mean that the price range you find by estimating what you need to cover your expenses should actually be the bottom end of where you set your prices. Your own expenses are only a small part of what goes into the price you charge for a website design.

1. Deciding Between Per Project and Per Hour

One of the biggest decisions you have to make as a web designer is whether you’ll charge per hour or per project. Most website designers think in terms of how many hours a project will take them to complete, which translates easily to charging by the hour. There are some other benefits, as well: an hourly rate makes it easy to revise an estimate if a client suddenly changes a project or needs an extra round of revisions.

Should I Charge Per Hour?



Mary-Frances Main is a web designer based in Colorado. She chooses to only work on an hourly basis. As Main says:

“We only quote per hour. Very very occasionally we will get a ballpark complete project cost, but rarely… We find that project bids very rarely end up in our favor. It’s too difficult to adjust for design dilemmas or changes in direction or lack of organization from a client. We make up for not giving whole project bids by only charging updates with a base rate of a quarter of an hour.”

The type of client Main usually works with is a big factor in her decision to work on an hourly basis. She prefers clients that need a web designer for the long haul — they need the web designer to handle updates, maintenance and any adjustments the site needs. Because Main charges an hourly rate, she can comfortably handle those updates, while still making enough money to cover her needs.

Charging per hour makes sense if:

Project requirements may change after you’ve already started working,
It’s hard to tell exactly how long a project will take,
You’re handling lots of small tasks or projects as they come up,
Your client wants something beyond what you ordinarily offer.

Should I Charge Per Project?



While charging per hour makes sense for some web designers, it doesn’t always make sense for everyone. There are drawbacks to pricing by the hour, as well. A client who doesn’t really know what to expect in terms of the amount of work it takes to create a website can look at an hourly rate and quickly become concerned. Having a rate of $100 per hour can scare off a client who thinks in terms of people working 40-hour workweeks. If you say that you can have the project done in 3 weeks, you can wind up with a client picturing a bill in the tens of thousands of dollars, no matter how large or small his project actually is. Giving a set rate for a whole project can eliminate that sort of pricing confusion.

Noel Green, a web designer based in New Mexico, takes a per project approach to pricing his work:

“While we have a per hour rate, we prefer to quote per project rather than per hour. After 8 years of doing this, we’re quite good at knowing, approximately, how long a project is going to take us, so giving a client a ‘flat fee’ lets them feel more comfortable with the process.”

Pricing per project has had other benefits for Green, as well. He’s found that clients are less likely to add on to the original project if they know that they’ll have to pay an hourly rate for any changes.

Charging per project makes sense if:

You do this type of project often enough that you know how long it should take,
Your client has a budget that doesn’t allow for an open-ended number of hours,
You want to offer a package deal, such as a website and hosting for a certain price,
The project is relatively short and specific.

Price Per Project And Per Hour

There is one other option, which Dixie Vogel, a web designer with more than 10 years of experience, uses. You can use per hour pricing in some situations and per project in others:

“For larger projects, I price by project (after figuring out a time estimate to multiply against my base rate). I dislike time tracking and the feeling of rushing through work to keep my clients from being overcharged. I’m also frequently interrupted, which made tracking difficult. For small, limited scope projects, I do bill hourly as I tend to underestimate the time on simpler tasks and ended up undercharging. Either way, however, I give my clients a range at the outset and stick very close to that.”

How Low Should I Go?

It can be tempting to price yourself below your competition, especially if you can bring in enough income to cover your expenses even at those lower prices. It seems like a lower price would get you more work and more clients. But it’s a temptation you should avoid: not all clients assume that a low price means that a particular web designer is offering a deal. Instead, many prospective clients will think that there is a reason your prices are below other web designers with similar portfolios and skills. Maybe there’s something wrong with your work or maybe you’re a particularly slow worker — a low price could be more easily explained by a problem than by a web designer trying to set a price lower than his or her competition.

Charging For All The Time You Spend

There’s a more subtle version of this problem that can appear depending on just what you charge for. Many new web designers charge only for the time the spend actually creating and implementing a website. When Main first started designing websites, about nine years ago, she fell into this trap. Now, her prices cover a lot more:
We used to have entire email exchanges and design processes that went uncharged, we now log all of that time and charge for it accordingly.
Beyond the actual time you spend on designing a website, you can and should bill your clients for the following:

Revisions: It’s rare for a client to like a design exactly the way you come up with it, but you can bill them for the time you spend revising your designs.

Education: With some clients, you can spend hours going back and forth, educating them on what a website design actually includes. That is time you’ve spent on your project and it’s time you can bill to your client.

Set up: Some designers take care of setting up hosting, if not providing it entirely. The time it takes to get everything ready on the hosting end of things is an expense your client can cover.

Explaining Your Prices

There may be a client or two who questions your prices. It seems to happen more with clients that aren’t familiar with the work necessary to create a website, but it can happen with a wide variety of client types. As long as you can explain your prices — and you remain firm on them — clients are typically willing to work with you. Green has had clients try bargain and barter with him on his rates:

We didn’t budge, so they chose someone else…the client who left because we wouldn’t go down in price ended up coming back to us after the company they DID go with didn’t deliver what they’d promised.

When a prospective client wants to argue prices with you, it can be hard to stand firm, if only because you want the project even if it means dropping your rates a little. But there are a lot of reasons that a web designer can ask for high prices and get them:

You can complete a project significantly faster than an amateur. It’s cheaper to pay your hourly rate and get a good design quickly than to let a non-designer drag out the process for weeks or even months.

You do more than just design — you manage the project as a whole, from creating a design to coordinating content.

You’re a professional. Your clients wouldn’t ask a vendor to drop their prices.

It can be hard for a new web designer to price a project high enough, simply because of a lack of confidence. As you build your skills and gain confidence, it becomes easier to quote higher prices to clients without worrying that the price is too high. Stephanie Hobbs, a web designer based in South Carolina, has increased her prices along with her confidence:

When I started in 2003, my first paying website was $450 for 5 pages. Once I figured out a reasonable time estimate, I offered a four page site for $600. As my skill level has increased and I’ve raised my hourly rate, that number has gone to $800, $1000, and now $1200. My hourly rate started at $40 (I think, it might have been $50) and is now at $75. But I’ve raised my rates because I was very low to begin with because I didn’t have confidence in myself.

When Should I Increase My Prices?

What you charge today isn’t necessarily what you should be charging for it a year from now. As you add to your skills, as well as your reputation, you’ll not only be more valuable to your clients but you’ll be able to demonstrate your worth with a larger portfolio of completed projects. You’ll be able to increase your prices — and you should.

Vogel started freelancing at $25 per hour. She actually considers clients not complaining about prices a bad sign: “If no potential client complains, you’re not charging enough.”

As she raised her prices, Vogel would start quoting new projects at her higher rates, as well as informing her existing clients.

For any rate increases, I’ve always sent out notices to my clients explaining what I was doing beforehand and giving them all plenty of opportunity to opt out. I’ve never lost a single client raising my rates.

Timing A Price Increase

Timing when you’re going to announce your rate increase can be tricky, especially when you have existing clients or you’ve already offered an estimate for a new project. New clients are much easier to deal with: it’s just a matter of quoting your new rate as you talk about new projects. With existing clients, however, you may find that they’ve gotten used to your old rates and aren’t prepared to budget more for your services. There are a couple of times that it can be easier to announce those new rates:

The New Year: With the end of the year approaching, you can simply send out a notice that your rates will be going up on the first of the year. The same approaches works with the beginning of a new month if you aren’t prepared to wait until the end of the year.

New Projects: If your client brings you a new project, it can be an ideal time to make the switchover. You can explain that for future projects, you’ve increased your rates, which provides you and your client a chance to talk about the matter.

Contracts: If you have a contract with your client to provide certain services, like maintenance, on a continuing basis, that contract should have an ending date. That date gives you an opportunity to renegotiate your rates.

Increasing your prices may not always be just a matter of making more money. If you want to be able to offer a discount on your work, as Hobbs does, having higher rates is necessary:

I do offer a 20% discount for people in my networking group, and a 30% discount to nonprofits (which is part of why I raised my rates from $1000… I’m actually making closer to what I intended to make, since many of my clients are from my networking organization).

Prices in the Wild

All the information on how to set prices may not be enough to help you decide what is a reasonable price for your web design work. Actually seeing what other web designers charge is necessary to decide if your prices are comparable.

Mary-Frances Main charges $60 per hour for most web design work. For programming, her rate is $72 per hour and for Flash, her rate is $65 per hour.

Noel Green charges between $2,500 and $5,000 for a complete website, guaranteeing a 4-week turnaround on projects. Projects at the upper end of that range typically involve more complex features, such as shopping carts.

Dixie Vogel charges between $60 and $80 per hour for most web design work.

Stephanie Hobbs’s rates start at $1,200 for a 4-page website, add to her estimate for larger projects and sites with extra features, like Flash.

These prices differ due to factors like the designer’s location, their experience and even the type of clients they prefer to work with. But, in each case, the web designer in question has thought through not only what he or she needs to earn but how comparable those prices are to other designers and where the prices can be increased.

About the author

Thursday Bram is a full-time freelancer who has been working on her own for more than seven years. She writes about the business side of freelancing and maintains her own website at ThursdayBram.com.





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What’s In A Price: The Guidelines For Pricing Web Designs

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Glasscubes brings together a collection of online collaboration tools which facilitate better team working and improved communication. It will help you to replace email or existing methods of collaborating by using their online collaboration tools that simply enable users to improve how they work together. Glasscubes is perfect for small/medium size organizations, teams and people organizing projects.



Glasscubes takes project management online and using a combination of features and tools addresses the key challenges faced by project managers. Their version control feature is perfect if you need to work from the latest version of a document, and need to find it quickly. Rather than having multiple versions scattered across multiple computers and email addresses, keep them stored in one place – and always keep the latest version available. You can then comment – sending notifications at any stage.

Built-in contact management systems allow users/organizations to improve the way they manage their contacts. Often a little simpler than traditional customer relationship management systems, contact management systems focus on delivering improved ways of managing your contacts. Improving your contact management is proven to save time and money.

Organisations across the world meet with many obstacles. The latest is ensuring your are prepared for significant downtime this winter due to swine flu (H1N1). If predictions are correct, nearly 30% of the national workforce is going to be struck with it (and that’s before we consider parents who are required to be at home for sick children). What is important therefore is having a resource in place, such as an online intranet solution which can be securely accessed from anywhere by any computer – ensuring your employees can still communicate and work – even when they are unexpectedly away from the office.

Salient Features

- Share files and documents
– Branded workspaces
– Online discussions
– Online document editing and previews
– Share online workspaces with project contributors
– Share any size or type of document
– Calendars per project and per individual
– Tasks to manage key milestones
– Facilitate online discussions
– Make announcements
– SMS and email notifications
– Manage individuals and companies
– Track sales opportunities
– Manage customer issues
– Manage call backs, meetings and progress
– Create your own custom fields
– Import contacts from any .csv file

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